Safari Club International Foundation (SCI Foundation) is a 501 c 3 whose mission is to fund and direct wildlife programs dedicated to wildlife conservation and outdoor education.
This position performs a variety of administrative, legislative and financial support
functions for the operations in Safari Club International’s and Safari Club International Foundation’s Washington DC office. Candidates must be dependable, enthusiastic, detail oriented, resourceful, self-motivated and possess strong verbal and written communications skills. This position also monitors delivery and pickup of materials, maintains the front office, and assists staff for both SCI and SCIF with various administrative and legislative duties.
All areas of responsibility listed below are essential to the satisfactory performance of this position by any/all incumbents, with reasonable accommodation, if necessary. Any non-essential functions are assumed to be included in “other related duties as assigned”.
- Provides office operations support. Receives, screens, and routes telephone calls and visitors. Sorts, opens, and distributes mail. Responds to inquiries regarding routine policies, procedures, and provides information when appropriate to the organization’s members. Investigates, evaluates and resolves problems within the scope of the position.
- Participates in weekly strategy meetings along with other full time staff and provides updates on assigned duties.
- Keeps current with the leadership and members of the SCI/F boards. Maintains an office calendar that is updated to reflect board meetings and other office engagements, schedule sand plans logistics for meetings, conferences, seminars, and special events including arrangements for catering, furniture, equipment and space rental. Resolves scheduling conflict when necessary. Prepares and ships needed materials and equipment in advance.
- Writes Legislative policy memos, briefings for senior leadership, briefings for Hill meetings and white papers as needed.
- Provides relevant research for meetings at Federal Agencies and on Capitol Hill and assists with hearing preparation.
- Covers Congressional hearings and keeps current on congressional and committee calendars and votes related to legislation of interest to SCI and SCIF
- Generates correspondence, tables, and presentations from rough drafts. Makes copies, collates, faxes, and files. Maintains and updates databases, spreadsheets, logs, and generates reports. Summarizes reports and information to facilitate review by immediate supervisor.
- Receives, reconciles and processes expense reports for the Director and the office. Processes department’s purchase orders.
- Maintains all operational service contracts for professional services, maintenance and service agreements equipment leases and purchases and project contracts.
- Maintains inventory of supplies and equipment and monitors expenses Arranges for regular maintenance and/or repair of office equipment, systems, and networks. Coordinates and arranges for building and office maintenance and repairs. Opens and closes the office.
- Assists in the preparation for and attendance at the annual convention. Makes arrangements to meet the needs of the staff for the booth/office space, awards, coordinates temporary staff, contractors, and guest travel.
- Performs other related duties as assigned. Serves as a Notary Public as needed.
- Bachelor’s degree preferably in a related field (Government/Public Affairs, Political Science, Public Policy)
- Must demonstrate excellent communication skills, attention to detail, organizational skills and exceptional customer service.
- Capitol Hill Internship/staff position experience
- Familiarity with the Executive and Legislative branches of the federal government
- Comfortable working on multiple deadlines in a fast paced environment
- Proficient with spreadsheet, word processing, database, and graphic presentation software programs and have the ability to become proficient with proprietary software needed for the performance of the essential functions of the position.
- Must demonstrate an understanding of, and commitment to, hunting as an essential part of biologically sound and ethically responsible international wildlife management
- Interest in wildlife conservation and/or hunting.
please submit cover letter and resume to firstname.lastname@example.org